Here at OCREX we are all about the promotion of productivity – after all, it is what our products are all about. Aside from using technology, we wanted to explore some of the other, perhaps more traditional, ways of increasing productivity. Having scoured the internet we have put together a list of the best tips to increase your productivity.
Be Goal focused – Try to rule anything out that doesn’t contribute towards an ultimate goal. Multitasking creeps into your work and often can be detrimental actually getting any real work completed. Try to focus on one goal and work toward it with sole purpose. If you are trying to work on a number of things at once it is likely that none of them will be done properly or even finished. This may require you to allot time to certain activities and not break from it until the time is spent.
Time planning – Time planning can be the difference between getting a task completed or not. Time blocking can be a great way to maintain constant progress with task. Time blocking is setting an amount of time aside where you will dedicate yourself to a certain task. This may be doing a bank reconciliation, posting on social media, calling customers or even planning out the major things that need to be done that day or week. With time dedicated to certain activities you will remain focused on that task and the end goal, and it will reduce procrastination. When your allocated time is up, take a quick break and move on to the next task.
Decision Making – It is important not to rush into decisions but we all know decision making can take up a lot of time. Finding a technique that will reduce time spent on decision making is a great way to increase productivity. I find that flipping a coin usually helps me decide on things with two options very quickly, I tend to decide mid flip or just change if the “wrong choice” is the outcome. Other people like to have a list with pros and cons. (Here is a comprehension list of decision making tools and techniques to choose from https://www.mindtools.com/pages/main/newMN_TED.htm). The main message is that decreasing the time spent on making decision can really increase your productivity.
Develop routines – Having a routine means that you can get through a number of tasks very quickly. Routines put structure on your time. For example, you arrive in the morning, check and reply to emails, get the day planned, meet with colleagues and get down to work. This sort of routine sets you up for the day ahead. Routines are great for getting menial task over and done with quickly and can be incorporated into your time blocking. An early morning or just before you leave work routine can increase productivity rather than carrying out the same tasks in no particular order in a lackluster fashion.
Measuring your performance – If you want to take your pursuit of productivity up a notch you need to start measuring what you are getting done. If you are not measuring you are just relying on gut feeling and you being busy may feel the same as being productive when in fact they are very different things. Being busy must not be confused with being productive. Start looking at ways to quantify your work. This can be done by assigning points to certain tasks, monetizing tasks based on how much value they add to your practice or business or having benchmark times to get certain tasks completed.
Maintaining Productivity habits that work best for you – these habits can of course include more than what is mentioned on our list. You may find that getting up earlier or going for a good walk while on your lunch break may increase your productivity. Whatever it is that works for you – stick with it and maintain your ability to be productive.
If you have any other tips do send them into us or leave us a comment.